Rationalise and optimise your Microsoft 365 licences
This service helps organisations build clarity around their Microsoft 365 licensing and align licences to business needs and operational use. We work with your team to review current assignments, identify overlaps and underused entitlements, and define a licensing strategy that reduces waste and supports future growth. A structured approach to licensing ensures your investment is matched to actual needs and can adapt over time.
LW IT Solutions delivers Microsoft 365 Licensing Strategy & Optimisation through discovery, analysis, recommendations and handover. We assess licence usage, map entitlements to organisational requirements, highlight rationalisation or consolidation opportunities, and provide documented guidance for implementation. Where this work touches adjacent areas such as secure score or enablement planning, we cross-link to maintain a coherent roadmap across your IT strategy.
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Service Overview
Highlights
- Comprehensive licence inventory and usage review
- Identification of underused or redundant licences
- Strategic licence alignment to organisational goals
- Actionable recommendations and documented handover
Business Benefits
- Reduced licence waste and improved cost efficiency
- Clear alignment of licence types to business needs
- Enhanced visibility of licence usage and entitlements
- Operational recommendations to support future planning
Typical use cases
- Organisations with unclear or unmanaged licence estates
- IT teams preparing for licensing renewal or audit
- Enterprises seeking to align licensing with growth plans
- Teams rationalising third-party tools in favour of Microsoft entitlements
Objectives & deliverables
What Success Looks Like
- Confirm scope, objectives and key success criteria
- Analyse current Microsoft 365 licence usage and assignments
- Identify optimisation and rationalisation opportunities
- Define a strategic licensing roadmap with recommendations
- Document findings and provide implementation guidance
What You Get
- Detailed licence inventory and usage analysis
- Gap analysis and optimisation opportunities
- Strategic licensing recommendations and roadmap
- Documentation and operational handover notes
How It Works
- Discovery and scope definition workshop
- Licence inventory and usage data gathering
- Analysis and optimisation opportunity identification
- Recommendations delivery and validation session
- Documentation and operational handover
Engagement Options
- Standard Strategy Review - Comprehensive licensing analysis with recommendations and handover.
- Collaborative Planning Session - Engagement with your internal teams for joint strategy development.
- Ongoing Review Add-on - Periodic re-evaluation of licensing to maintain optimisation over time.
Additional Information
Prerequisites & licensing
Before engagement begins, ensure the following prerequisites are met so we can deliver licensing strategy and optimisation effectively.
- Access to Microsoft 365 admin centre usage and licence reports
- Defined organisational goals and upcoming renewal dates
- Stakeholders available for discovery and validation activities
Security & Compliance Notes
- Recommendations consider compliance and governance impacts of licence changes.
- Optimisation work is scoped to preserve access rights required for essential security and operational capabilities.
Common Bundles
Customers who use this service often bundle with these services
Secure Score Assessment & Remediation
Baseline Microsoft Secure Score, prioritise improvement actions, and deliver a staged remediation backlog that drives measurable security posture uplift.
Adoption Planning (End Users)
Plan end user adoption with structured communications, targeted training, champion networks, and measurement that supports confident use and sustained value.
Frequently Asked Questions
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