Support for Microsoft Viva Topics retirement and guidance on knowledge management after February 2025
Our Viva Topics (Retired) service helps organisations prepare for and respond to the retirement of Microsoft Viva Topics by planning knowledge preservation and transitioning to alternative knowledge management practices.
We assess your current Viva Topics usage, help convert topic pages into maintainable SharePoint pages, recommend post-retirement approaches using Microsoft 365 services, and deliver artefacts such as transition plans and governance documentation to sustain knowledge discovery and reuse.
Talk through your requirements and leave with a clear next-step plan.
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Service Overview
Highlights
- Retirement impact assessment
- Topic content inventory and conversion planning
- Knowledge management transition roadmap
- Governance artefacts and handover documentation
Business Benefits
- Clarity on how Viva Topics retirement affects your environment
- Preservation of existing topic pages as standard SharePoint pages
- A strategy for ongoing knowledge management
- Documentation to support internal stakeholders
Typical use cases
- Organisations with published Viva Topics pages nearing retirement
- Teams needing to maintain searchable knowledge assets
- Knowledge managers planning post-retirement workflows
- IT departments coordinating the transition to new discovery methods
Objectives & deliverables
What Success Looks Like
- Review and catalogue your Viva Topics content and dependencies
- Plan the conversion of topic centre and pages into SharePoint sites
- Identify post-retirement tools and experiences for knowledge discovery
- Provide a documented transition and governance plan
What You Get
- Viva Topics retirement readiness report
- Topic page inventory and conversion checklist
- Knowledge management transition roadmap
- Governance and handover documentation
How It Works
- Assessment of current Viva Topics deployment and content
- Plan conversion of topic centre and pages to SharePoint
- Recommend post-retirement discovery approaches using Microsoft Search and Copilot
- Deliver transition artefacts and governance guidance
Engagement Options
- Retirement Impact Assessment
- Content Inventory and Conversion Planning
- Knowledge Discovery Alternatives Workshop
- Governance and Handover Support
Additional Information
Prerequisites & licensing
To begin transitioning from Viva Topics you should have access to your Viva Topics topic centre and published topic pages, as well as visibility of how they are used across your Microsoft 365 environment.
- Global or SharePoint Administrator access to relevant Microsoft 365 tenants
- List of active Viva Topics and dependencies
- Inventory of integrations with other services
- Stakeholder list including knowledge managers and content owners
Security & Compliance Notes
- Ensure converted knowledge pages in SharePoint inherit appropriate permission models to maintain confidentiality and data governance.
- Review access to legacy topic pages once they become standard SharePoint pages to align with organisational security policies.
Common Bundles
Customers who use this service often bundle with these services
ROI & Adoption Planning
Plan and evidence Copilot value through ROI modelling, adoption objectives, usage analysis, and executive-ready materials for informed investment decisions.
Licensing Support
Clarify Microsoft Copilot licensing options, prerequisites, and costs, with structured guidance that aligns subscriptions, usage goals, and procurement decisions.
SharePoint Governance & Information Architecture
SharePoint governance and information architecture defining permissions, site lifecycle, taxonomy, templates, and reporting to reduce sprawl and improve findability.
Microsoft SharePoint Online Migration
Planned SharePoint Online migrations moving sites and content between environments with phased delivery, permission mapping, and minimal user disruption.
Governance & Compliance
Define governance, security and compliance controls for Microsoft Copilot adoption, aligning policies, risk management and regulatory obligations requirements.
Frequently Asked Questions
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